In certain cases, sending an email resignation note is the best way to quit your employment. If at all possible, it is best to quit your work by notifying your manager in person. However, it is not always possible.
For example, if you work in a remote location or your supervisor is located in another city or country, you may be unable to quit in person. In this case, you may choose to notify your employer by email that you are leaving your position. If giving notice in person is not possible, this is perfectly acceptable.
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What to Include in a Resignation Email?
If you must quit through email, make sure your email message is respectful and professional, and that it includes all important facts about your resignation.
You may leave your employment on a high note this way. After all, you never know when you’ll need a referral from previous employment. If your resignation was meaningful and professional, your manager is more likely to help you.
Examine some tips for composing a professional email resigning from a job, as well as examples of email messages to utilize when quitting your work.
Resignation Email Message Writing Tips
So, unless you work remotely, an in-person meeting is typically the best method to resign a job when possible. If you must quit through email, here are some recommendations for doing so effectively and leaving yourself in good favor:
Use a unique email subject line.
- Use a straightforward email subject line like “Resignation – Your Name.” In this manner, your company will understand your message right away. You want them to open and read the email right away.
Please give two weeks’ notice.
- If at all possible, give your employer the required two weeks’ notice when you want to leave. If that is not possible, provide the employer with as much warning as possible. This will help you in maintaining a positive connection with your former job.
- Express your gratitude.
- This is an excellent opportunity to express gratitude for your time at the organization. If you were unhappy with the service, however, do not criticize or mention anything negative in your email. You want to keep a solid connection with your boss because you never know when your paths will cross again.
Provide support.
- If you are able, offer to help the business with the changeover. For example, you may offer to teach a new employee during your final days on the job and/or be there to answer questions for a week or two after you leave.”
Enter the date you want to leave.
- Include the date you plan to quit the job in the email. This will provide your company with a clear picture of your career.
Don’t get into specifics.
- You are not required to explain why you are leaving or what you plan to do next. You are welcome to provide a brief explanation. For example, you may state you’re leaving owing to family responsibilities, a shift in your job, or to go to graduate school. If you’re simply leaving for another work, you generally don’t want to bring it up. Whatever you do, keep your explanation brief and positive.
Ask questions.
- This is also a time to ask about payment or perks, such as where or when your last paycheck will be delivered. You should send the email to your company as well as the human resources department. These queries will be answered by human resources.
Give your contact details.
- Include any non-company email addresses or other contact information you want to give so that your employer may contact you. This is especially vital if you’re going soon.
Before you send the email, proofread it.
- Of course, you want to spot any grammar and spelling errors, so review your email before sending it. Check that your tone is neutral or nice, and that you haven’t said anything that might cause you an issue later. You might also have a friend or family member read it through to double-check your tone (and to check for any remaining errors).
Study Samples and Templates of Resignation Emails
Before writing your resignation email, it may be beneficial to check a few resignation email samples. These are extremely helpful if you’re feeling upset about the situation and wish to employ a neutral tone. An example can help you decide what type of information to include and how to format your letter.
Resignation email templates may also be quite helpful in terms of email formatting, such as showing you how to structure different portions of your message. You may also look at these sample email farewell letters to see how you can announce you are leaving to your coworkers.
While email examples and templates are fantastic places to start when creating your own message, you should always adjust it to your audience and special situations.
Resignation Email Message Example
Email Subject Line: Your Name Resignation Email Subject Line
Mr./Ms. Last Name,
I’m writing to let you know that I’m going to resign as Associate Editor. My last day on the job will be October 27, 2022.
Thank you very much for all of the chances you’ve given me. These three years have taught me so much, and I will never forget the kindness of all of my coworkers.
Please let me know if there is anything I can do to help with this transition. You may reach me at [email protected] or 555-555-5555 at any time.
Thank you again for your years of support and guidance.
Yours sincerely,
Your name
Resignation Email Message Example – Personal Reasons
Subject Line of Email: Resignation – Your Name
Mr./Ms. Last Name,
Please consider this communication as formal notification of my resignation from Company XYZ. My last day will be June 28, which is two weeks from today. My whole time and attention are presently required due to family duties.
Please let me know how I may help you throughout this transition.
I am glad for my five years at this organization and will remember the encouragement and kindness I got from management and coworkers with respect.
In the future, you may reach me by email ([email protected]) or on my mobile phone (555-555-5555). (555-555-5555).
Thank you once more, and I look forward to keeping in touch.
Sincerely,
Your Name
Resignation Email Message Template
Subject Line of Email: Resignation – Your Name
Salutation
Mr./Ms. Lastname (or another form of address your employer prefers)
The first paragraph
Start your email by clearly stating that you are resigning and specify the effective date of your resignation. You might also explain briefly why you are retiring. You may say, for example, that you are leaving for personal reasons, that you are returning to school, or that you have decided to change your professional path. However, if you have a new job, don’t give in too much information.
The second paragraph is
This (optional) component of your resignation email message should express gratitude to your employer for the possibilities you’ve had while working for the organization.
The third paragraph
Offer to help with the transfer in this part (which is also optional). You may provide a specialized service, such as teaching a new employee or making yourself available through email for a week or two after you depart. Otherwise, just make a basic offer to help.
Final Paragraph
Finally, provide your non-work contact information so that you may keep in touch with your company after you have left. You can add this in your closing paragraph or in your email signature.
Closing
Sincerely yours/Best Regards,
Your Name
